PAYROLL ADMINISTRATION

Payroll Processing

Gross-to-Net Calculations: Calculate gross wages, deductions, and net pay for employees.
Overtime Calculations: Compute overtime pay in compliance with labor laws.
Payroll Schedules: Establish and manage payroll schedules (weekly, bi-weekly, monthly).
Manual Checks: Issue manual checks for corrections or special payments.
Pay Stub Generation: Create and distribute detailed pay stubs for employees.

Withholding Tax Calculation: Calculate federal, state, and local withholding taxes.
Quarterly and Annual Tax Filings: Prepare and file quarterly and annual payroll tax forms (e.g., Form 941, Form 940, W-2, W-3).
Tax Deposit Services: Ensure timely deposit of payroll taxes to appropriate authorities.
Compliance Updates: Stay updated on changes in tax laws and regulations to ensure compliance.
Year-End Tax Reporting: Generate and distribute year-end tax documents to employees and tax authorities.

Employee Information Maintenance: Keep detailed records of employee information, including personal details, employment history, and compensation.
Payroll History Records: Maintain historical records of payroll transactions and adjustments.
Confidentiality and Security: Ensure the security and confidentiality of employee payroll records.
Record Updates: Regularly update records to reflect changes in employee status, compensation, and deductions.

Setup and Management: Set up and manage direct deposit for employees' bank accounts.
Bank Coordination: Coordinate with banks to ensure accurate and timely deposits.
Deposit Notifications: Notify employees of direct deposit transactions.
Split Deposits: Facilitate splitting direct deposits into multiple accounts as requested by employees.

Standard Payroll Reports: Generate standard reports such as payroll summaries, tax liability reports, and employee earnings reports.
Custom Reports: Create custom reports tailored to specific management or compliance needs.
Audit Reports: Provide reports for internal and external audits.
Report Distribution: Distribute reports to relevant stakeholders in a timely manner.

Benefit Deductions: Manage deductions for health insurance, retirement plans, and other benefits.
Benefit Contributions: Handle employer contributions to employee benefits.
Enrollment and Changes: Process benefit enrollments, changes, and terminations.
Compliance with Benefit Laws: Ensure compliance with laws and regulations governing employee benefits.

Timekeeping Systems: Implement and manage timekeeping systems to track employee hours.
Attendance Records: Maintain accurate records of employee attendance and absences.
Leave Management: Track and manage employee leave, including vacation, sick leave, and other types of leave.
Overtime and Shift Management: Manage overtime calculations and shift differentials.

Wage Garnishments: Process and administer wage garnishments for child support, tax levies, and other court-ordered deductions.
Compliance with Orders: Ensure compliance with garnishment orders and timely remittance of funds.
Employee Notifications: Notify employees of garnishment orders and deductions.
Recordkeeping: Maintain records of garnishment orders and payments.

Fair Labor Standards Act (FLSA) Compliance: Ensure payroll practices comply with FLSA regulations regarding minimum wage, overtime, and recordkeeping.
State and Local Law Compliance: Stay updated on and comply with state and local labor laws.
Employee Classification: Ensure proper classification of employees as exempt or non-exempt.
Wage and Hour Audits: Conduct audits to ensure compliance with wage and hour laws.

Online Access: Provide employees with online access to view and manage their payroll information.
Pay Stubs and Tax Documents: Allow employees to view and download pay stubs and tax documents.
Personal Information Updates: Enable employees to update their personal information and direct deposit details.
Benefits Enrollment: Allow employees to enroll in and manage their benefits online.
Leave Requests: Facilitate online submission and tracking of leave requests.